4 min read

Are HP Managed Print Solutions Worth The Investment?

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Flexible managed print solutions give users the power to print and digitize documents on any connected device in any location. HP is a leading brand in hardware and software with its own managed print services - but is it worth the investment?

What is HP Managed Print?

HP Managed Print Services (MPS) leverage HP's expertise and leadership to bring you a flexible managed print solution that allows credentialed users to securely print and digitize information from any location in any print environment. Components of HP’s managed print solution include:


HP MPS manages your printer fleet, including non-HP equipment, multifunction printers, HP enterprise A3/A4 managed print devices, and wide-format printers.


In addition to world-class printers, the HP MPS environment features a full suite of JetAdvantage software that lets you manage print activity, workflows, connectivity, and security.


HP MPS feature automated monitoring that tracks when levels are low and automatically reorders and delivers supplies as required.


HP offers a modular suite of service offerings that allow users to choose options for maintenance, supplies, and diagnostic services.

Benefits of HP Managed Print

HP is a global leader in hardware, software, and service solutions with benefits that include:

Global Coverage

HP is a global technology leader with coverage in 170 countries that cover users under a single global contract and service level agreement (SLA).


HP’s flexible suite of services allows users to tailor plans to their organization's needs with options to add or remove services as required.


HP Print Security Professional adds additional layers of protection that minimize security risks and ensure that only credentialed people access sensitive information.

HP vs. OKI Managed Print

When compared to OKI Managed Print, HP delivers numerous advantages that include:

  • Higher capacity (HP Color LaserJet Enterprise M750 vs OKI Data C831dn)
  • Fewer cleaning requirements
  • Integrated, higher capacity color toner cartridges
  • Faster duplex print speeds
  • Ability to print from a mobile device without accessing the corporate network
  • Secure public print locations located worldwide

Cons of HP Managed Print

While HP Managed Print is a reliable solution for your managed print needs, there are several drawbacks that can include:

  • Expensive initial investment - HP managed print may require a substantial investment to implement when compared to local managed print providers
  • High service fees - HP managed print requires that your business uses higher-cost HP products when lower-cost compatible products are available
  • More than you need - HP MPS may add additional charges to your base subscription that exceed your budget
  • Customer service - Is the HP call center local to you? Service wait times may be longer if the service center is located outside your city or county

Is Managed Print Services Right For Your Business?

Whatever the size of your business, Standley Systems provides cloud-based solutions to manage your entire fleet while meeting the needs of a rapidly evolving hybrid workforce.

Start with a comprehensive assessment and print analysis to identify print fleet optimization opportunities. Our comprehensive approach helps you create a print strategy to maximize the value of your investment with a scalable solution that adjusts as your business grows. With clients in almost every sector, we provide strategic solutions to a range of industries, including:

Manufacturing and Distribution

MPS can improve process efficiency across the manufacturing supply chain while providing enhanced security. Along with streamlining processes, MPS can increase productivity, minimize waste, and reduce printing costs.


As a local print service provider, Standley Systems helps federal, state, and local governments improve efficiency and productivity while improving workflows across multiple departments. Security settings and protocols help prevent unauthorized access to citizen data while keeping it safe from data breaches.

Insurance and Financial Services

MPS helps evolve banking and insurance services with automated workflows that save time and resources while improving the client experience. Standley Systems also provides advanced analytics to monitor processes while maintaining high levels of data protection with a combination of security features.

Educational Institutions

Leverage Standley’s managed print services to modernize your educational institution with document solutions that reduce operational costs, save time, and minimize security risks. In addition, managed print services help improve operations and increase efficiency, allowing administrators to direct resources towards improving educational outcomes.


Standley’s retail-specific solutions digitize workflows and secure sensitive information, leading to improved efficiency that helps retail businesses gain a clear competitive advantage.

Ready to get started with Standley Systems managed print services?

Standley Systems delivers world-class print and document management solutions that provide real business value. Schedule a complimentary print assessment to identify your specific business needs and establish a plan to implement the ideal solution that aligns with your business goals.

Schedule A Free Print Consultation

Kali Mogg

Written by Kali Mogg

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