Standley Systems helps you efficiently manage both your sensitive and non-sensitive archives. We strategically look at your core documents and examine the relevant regulatory issues. Then we help you effectively develop a reliable and effective retention plan. As a team of experienced data professionals, Oklahoma City and Tulsa businesses have looked to the Standley Systems team of experts for decades. Let us manage your paper and digital business information.
.png)
From creation and distribution to storage and destruction, the way you manage your paper-based information is critical. Not being able to produce vital records when you need them can lead to frustration and legal risk.
See how Standley Systems delivers document storage services and management solutions that help Oklahoma businesses preserve and protect vital records.
A good document management strategy enables modern businesses to keep track of critical information. Whether your business relies on retrieving information from key contracts, project plans, or patient records, your staff needs to be able to store, track, and monitor how documents are accessed, edited, updated, or moved within your digital systems.
Without a structured document management approach, individual employees often become unofficially responsible for storing and sharing important documents. Then, when an individual’s workstation becomes compromised or that person is unavailable, critical business files can be lost or inaccessible when needed.
Document management systems often rely on cloud storage, so no single employee or workstation is responsible for storing important records or files. This approach allows businesses to build in “fail-safes”– if cloud storage solutions are down or compromised, automated back-ups can preserve and protect business-critical information.
Creating and managing record storage also provides businesses with valuable visibility into and control over their information security. Your business can better oversee who has access and when changes were last made to files, while also sharing and sending documents with sensitive information via more secure platforms.
At Standley Systems, our document management solutions for Oklahoma offices function with the understanding that every piece of data has a life cycle. Furthermore, keeping data past the statute of limitations can create unnecessary liability. Our Oklahoma City and Tulsa staff will assist your business in all the things that pertain to essential document management.
Every business has a set of protocols that are meant to drive the business process. The content and structure of your document management system will determine your productivity and your business risk. We'll help you create an inventory of your core archives. This will allow you to understand, review, and manage the essential elements of digital paperwork.
Every industry is impacted by government regulations that mandate information privacy. It's crucial you stay on top of changing regulatory issues to avoid potential roadblocks in your daily operations. Standley Systems helps you understand the compliance issues that can impact your business. Not to mention, we create a plan to reduce your risk so you stay protected.
Key information needs to be stored, searchable, and accessible for a period of time. However, some information can be destroyed after the statute of limitations is reached. We help you develop and implement a plan relevant to your business industry that stores your key files/data and schedules them for destruction at the appropriate time.
Standley Systems helps you efficiently manage both your sensitive and non-sensitive archives. We strategically look at your core documents and examine the relevant regulatory issues. Then we help you effectively develop a reliable and effective retention plan.
