Document Scanning and Digitizing

Frequently Asked Questions

You probably still have a lot of questions about our service, processes, and the security of it all. You’re not alone - consult these frequently asked questions to learn more about things ranging from our business scanning services to what document imaging software we use.  

• Where do you scan these documents?

  It’s up to you. We can scan your documents on-site if you have a safe location within your business, or we can use one of our secure locations. Standley Systems has local facilities we can use, depending on the scope of your project and if you require secure document scanning for sensitive data and records. 

• What happens to the documents after they're scanned?

  What happens once we’ve scanned your documents is up to you. We offer shredding or storage for your original files - it all depends on which service makes sense for your business. 
  We can also return important documents to your business so you can store or dispose of them as you see fit. Once we digitize something, we don’t have ownership of any of the original files. 

• What types of security protocols do you use when handling my documents?

  Standley Systems ensures your documents are protected with multiple security measures. While your documents are scanned or stored with us, we are sure that: 
   
  

  • All areas of the facility are monitored for fire risks and physical break-ins.
  • The scanning areas and document storage warehouse are only accessible with a key fob.
  • Your sensitive documents are kept separately in locked cages.

• What document sizes can you scan?

  We can scan and store digital copies for files in a wide range of sizes. From a Post-It note to large format documents up to 42 inches wide, we can scan and keep it for you. 

• How do you maintain quality control and keep track of my scanned documents?

  Using PACE Business Operating System, we deliver document scanning and advanced record-keeping abilities. That way we can inventory all the digital files, maintain a chain of custody, and provide automated customer reports so you can track our inventory and the project’s progress. 

• How does optical character recognition work?

  Optical character recognition (OCR) analyzes how light or dark parts of a document are and uses that information to recognize the font and letters on a page during document conversion. 

  
  OCR allows our equipment to turn scanned images into electronic files with editable text. Storing scanned documents as text-based files reduces file sizes, which require less storage capacity. This then lowers the risk of scanning errors and lost documents, allowing for a much more accurate and efficient process. 

• What other services do you offer with document scanning?

   Standley Systems offers a wide range of services in addition to our document scanning. We also provide:

  • File redaction
  • OCR scanning
  • Custom file formats
  • Cloud transmission
  • Auto color detection
  • Document shredding
  • Document workflow management
  • Document management 

  
  Contact us to make your custom package.