Managed Print Services Statistics & Trends (2026)

The managed print services market reached $52.9 billion in 2025 and is projected to grow to $95.3 billion by 2034. That growth contradicts predictions that offices would go paperless. Instead, organizations face escalating costs from scattered print infrastructure and security breaches from unsecured devices. Companies can't eliminate printing, so they're moving to managed services that address those problems systemically.

Print management affects operational costs and competitive positioning whether companies realize it or not. Most organizations can't identify their total print spend because costs are scattered across departments. Security teams often don't treat printers as part of their threat perimeter even though attackers do. These trends show whether your print management approach is keeping pace or falling behind.

This report compiles the most current managed print services statistics and MPS market trends for 2026 across market size, security risks, cost savings, and sustainability impact. The data comes from primary research conducted by Quocirca, Mordor Intelligence, the EPA, and other reputable sources. None of these statistics come from biased vendor marketing materials.

Download the full 2026 MPS Stats Report to see complete data sets and industry breakdowns, or get a free print assessment from Standley Systems to see what these national statistics mean for your specific environment.

Key MPS Statistics at a Glance

The statistics below highlight the most important trends shaping managed print services in 2026. Each data point is explored in greater detail throughout the report.

• Sixty-seven percent of organizations experienced data losses from unsecured printing in 2024, up from 61% in 2023.
• Business and professional services suffer breaches at a 71% rate, the highest of any industry sector.
• Only 20% of organizations qualify as security leaders who have implemented six or more protective measures around print infrastructure.
• The managed print services market reached $52.9 billion in 2025 and is projected to grow to $95.3 billion by 2034.
• Fifty-two percent of organizations rate reducing consumables costs as "very important" when selecting MPS providers.
• Seventy-one percent of organizations expect their MPS investment to increase in the coming year, showing continued confidence in financial returns.
• Eighty-nine percent of organizations say MPS is important to their digital transformation efforts.
• Cloud print adoption reached 69% of organizations in 2024, up from 55% the previous year.
• Fifty-three percent of IT decision-makers actively reduce paper consumption and adopt digital workflows specifically for sustainability reasons.
• Rules-based printing adoption jumped from 26% to 40% in a single year as organizations prioritize sustainability.

MPS Market Size and Growth

The managed print services market reached $52.9 billion in 2025 and is projected to grow to $95.3 billion by 2034, growing at a compound annual growth rate of approximately 6.56%. Organizations in many industries continue adopting MPS programs to cut costs and improve security.

North America accounts for the largest share of revenue in 2026. Healthcare organizations and legal firms drive much of this demand because they still handle paper-intensive workflows while facing strict compliance requirements.

The U.S. market alone represents $19.2 billion in 2026 and will grow to $41.3 billion by 2033. Many mid-market companies can now afford MPS, as providers offer subscription pricing rather than requiring large upfront investments. Companies supporting hybrid workers also need remote-accessible print monitoring instead of managing everything onsite.

Market expansion comes largely from new buyers entering rather than existing customers spending more. Small and mid-sized organizations that once managed printing internally are now outsourcing it. That explains why the market can more than double even as overall printing volumes decline.

MPS Adoption Rates Across Industries

Seventy-nine percent of office technology dealers now offer managed print services, indicating the product category has moved from specialty offering to standard. Healthcare organizations lead all industries. Legal firms and financial companies follow because their core processes still depend on physical documents.

Industries adopt MPS for different reasons:

• Healthcare providers: HIPAA regulations require specific controls over how patient information gets printed, stored, and destroyed. Hospitals and clinics can't risk the fines that come with database breaches, so they pay for managed services that handle security correctly. Medical offices also print more than most businesses since patient care still generates large paper trails.
• Legal firms: Attorney-client privilege makes every printed document a potential liability. Law offices need audit trails showing who printed what and when. They also handle opposing counsel's discovery requests that require proving documents were stored securely. MPS providers give them that documentation.
• Manufacturing operations: Companies with multiple factories need to manage printing in all of their locations. Companies that handle this internally must hire dedicated staff at each site, while MPS providers consolidate all those locations into one vendor relationship with remote monitoring.
• Financial services firms: Banks and investment firms started securing print infrastructure years ago when regulators began treating printers like any other endpoint on the network. Most already have established MPS programs in place.
• Nonprofit organizations: Donor data and grant applications require document security controls, but nonprofits operate with smaller IT budgets. MPS gives them enterprise-grade security without hiring dedicated print administrators. Subscription pricing models work especially well for nonprofits since they can scale services up during busy grant cycles and back down during slower periods.
• Education: Schools and universities print high volumes for course materials and student records. Budget constraints push them toward MPS models that convert unpredictable costs into fixed monthly fees.

Cloud-Based MPS: The Fastest-Growing Deployment Model

Cloud-print adoption reached 69% of organizations in 2024, up from 55% the previous year. That 14-point jump in a single year shows cloud MPS has moved past early adoption into mainstream deployment. Most organizations aren't making clean switches from on-premise to fully cloud, though. Three-quarters currently use hybrid approaches that combine cloud management with some on-premise infrastructure, while only 4% run fully cloud-based print systems today.

By 2026, fully cloud deployments will quadruple to 16% of organizations, with hybrid adoption holding at 70% and on-premise dropping to 14%. Companies are migrating gradually because they can't rip out existing infrastructure overnight. Hybrid models let them add cloud monitoring and management to legacy devices while planning longer-term fleet replacements.

Small and mid-sized companies are adopting cloud MPS faster than large enterprises. Subscription pricing makes cloud MPS affordable for organizations that couldn't justify traditional capital investments in print infrastructure.

Remote work also pushed many organizations toward the cloud faster than they planned. IT teams managing printers at home offices and satellite locations need remote monitoring capabilities. Cloud platforms let them track device status, troubleshoot problems, and manage supplies without sending technicians to every site. Companies can't support distributed workforces with only on-premise print servers anymore.

MPS Cost Savings and ROI Statistics

Cost reduction remains a top priority for organizations evaluating managed print services. Fifty-two percent of companies rate reducing consumable costs as very important when selecting MPS providers. The market reflects that priority. Seventy-one percent of organizations expect their MPS investment to increase in the coming year, underscoring continued confidence in the financial returns these programs deliver.

Those savings come from a few areas:

• Supply costs: Organizations buying toner and paper through individual office managers pay retail rates. MPS providers purchase supplies for hundreds of clients and pass volume discounts through to customers. The savings on consumables alone can sometimes cover the management fee.
• Device consolidation: Most companies own more printers than they need because departments buy devices independently, without coordinating with one another. MPS assessments identify underutilized equipment. Removing those devices cuts maintenance contracts and supply costs.
• Automated monitoring: Printers that run out of toner or break down create productivity losses most companies never measure. Employees wait for repairs or route work to other devices. MPS platforms monitor supply levels and device health remotely, ordering replacements and scheduling maintenance before problems disrupt work.
• Optimized print policies: Duplex printing by default halves paper consumption, while authentication requirements eliminate forgotten print jobs that waste both paper and toner. Color restrictions for draft documents reduce costs by limiting which documents can use the more expensive color toner. These policies work because the MPS platform enforces them automatically without relying on individual employees to remember best practices.

Hidden Print Costs Most Businesses Don't Track

Color printing costs five to ten times more per page than black and white, but most organizations can't identify how much they spend on color because the expenses are scattered across departmental budgets. Marketing might have one printer contract. Finance has another. Regional offices manage their own devices. But no one aggregates the total.

IT labor is another hidden cost. When printers malfunction, employees submit help desk tickets. IT staff then troubleshoot connectivity issues, reinstall drivers, replace toner, and wrestle with jammed paper. Those hours add up, but they're buried in IT department costs instead of being properly attributed to printing infrastructure.

Print Security Statistics: The Risk No One Talks About

Sixty-seven percent of organizations experienced data losses due to unsecure printing in 2024, up from 61% the previous year. The problem is getting worse as hybrid work spreads printers across locations companies can't monitor easily. Average breach costs now exceed $1.28 million per incident, up from $934,000 in 2023. Most executives still don't treat printers as part of their security perimeter even though attackers do.

Companies expose themselves to breaches with five patterns:

1. Shadow printing creates blind spots IT teams can't see: Thirty-three percent of organizations identify employee-owned home printers as a top security risk. Workers print confidential documents on personal devices that lack authentication or audit trails. IT departments don't even know these devices exist until there's a data breach.
2. Business and professional services get hit hardest: Seventy-one percent of companies in this sector experienced breaches, with public sector organizations close behind at 70%. Law firms, consulting practices, and accounting offices handle sensitive client data that attackers target specifically. Healthcare providers face similar exposure with patient records.
3. Mixed device fleets increase security vulnerabilities: Thirty percent of companies with multivendor print environments cite document protection as a top challenge, compared to 24% with single-vendor fleets. Manufacturers implement security differently, so IT teams can't enforce consistent policies across devices.
4. Most organizations run immature security programs: Only 20% qualify as security leaders who have implemented six or more protective measures for their print infrastructure. The other 80% either haven't prioritized print security or don't know where to start.
5. MPS providers deliver better security: Organizations using managed print services report 43% satisfaction with their print security compared to only 23% among companies managing printing internally. MPS platforms enforce authentication and monitor for anomalies internal IT teams don't have time to address.

SMB vs. Enterprise: How MPS Adoption Differs

Large enterprises account for the majority of spending still, but small and mid-sized companies are where the segment's growing the most. Cloud-based subscription models changed the economics for smaller organizations that couldn't justify traditional capital investments in print infrastructure.

The adoption patterns are very different by company size:

Besides cost reduction, enterprises and SMBs adopt MPS to meet security and compliance requirements. Large organizations commit 69% of their print devices to MPS management, above the 64% average across all company sizes, because they manage fleets in many facilities and need centralized oversight. Smaller companies prioritize cost reduction and IT simplification because they generally lack dedicated staff to manage print infrastructure internally.

Sustainability and MPS: By the Numbers

Paper and paperboard account for 23.1% of all waste generated in the U.S. municipal solid waste system, making it the single largest material category. Organizations are responding to that by implementing high-efficiency MPS models. Fifty-three percent of IT decision-makers now actively reduce paper consumption and adopt digital workflows specifically for sustainability reasons. Rules-based printing, which MPS platforms enable centrally, jumped from 26% to 40% adoption in a single year.

Reducing environmental impact ranks as a top print management concern for 38% of organizations, equal to cost control. MPS platforms have strong sustainability capabilities, but buyers sometimes don't see the environmental outcomes as they expected. The issue is that many providers focus primarily on cost reduction without implementing sustainability features their platforms already support.

MPS reduces paper consumption through specific mechanisms:

• Duplex printing: Cuts paper use immediately without requiring employees to remember to select two-sided printing.
• Print authentication: Eliminates forgotten jobs that waste paper and toner when employees send documents but never retrieve them.
• Fleet consolidation: Removes underutilized devices that consume energy even when idle.
• Color restrictions: Reduce both paper and toner waste by limiting color printing to documents that really do need it.

These capabilities exist in every major MPS platform, but organizations don't see results unless providers actually configure and enforce them. Companies already running comprehensive MPS programs with active sustainability policies show what's possible. The question for organizations evaluating MPS is whether their provider will implement sustainability features or just talk about them.

What These MPS Trends Mean for Oklahoma and DFW Businesses

The print management trends in this report also apply locally. Healthcare providers in Oklahoma still handle paper records for prescriptions and patient charts. Manufacturers in the Dallas-Fort Worth area must secure printing infrastructure to maintain their cybersecurity posture. Print management remains part of core business operations in almost every industry, which means organizations in this region face the same cost pressures and security risks the national data shows.

Regional and national trends align on the basics, but provider choice makes the difference. A regional MPS provider works with local customers differently than national players do. Standley Systems covers 77 counties across Oklahoma and the DFW area, so our technicians can reach your facilities quickly when any issues arise. We're not routing service requests through a national call center or scheduling visits from the next available contractor two states away.

Our team has worked with organizations in healthcare, legal, manufacturing, finance, and nonprofit sectors throughout this region for years. That experience matters when you need someone who understands both MPS technology and the specific operational realities of running a business in Oklahoma or North Texas. We've seen how hybrid work affected companies here. We know which compliance requirements hit local healthcare providers and legal firms hardest.

At Standley Systems, we offer managed print services, document management, managed IT, and cloud backup to keep businesses running. The statistics and trends throughout this report demonstrate our expertise in print management specifically. Download the full 2026 MPS Stats Report or get a free print assessment from Standley Systems to see how these national trends can help your organization save money and improve security.