As organizations move into Q1, budgets tighten and efficiency takes center stage. Leaders are looking closely at operational costs and the print environment is often on of the largest, yet least visible, opportunities for savings.
When fleet rationalization is powered by Managed Print Services (MPS), businesses gain control, clarity, and confidence in their print strategy. By using real data, not assumptions, you can reduce waste, improve performance, and align your print environment with your business goals.
Why Fleet Rationalization Matters in Q1 for Managed Print Services
Q1 is the ideal time to align spending with strategy. Budget reviews, forecasting, and efficiency initiatives all converge and unmanaged print fleets frequently stand out as an area of overspending.
Common challenges include:
Underused devices equal wasted spend. Managed Print Services help identify and eliminate that waste through data-driven fleet rationalization.
A successful Managed Print Services program starts with accurate, validated data. During a comprehensive assessment, the following metrics are reviewed:
Print Volume by Device
Understanding print volume by location and device highlights opportunities for consolidation and better device placement.
Service and Maintenance History
Devices requiring frequent service often cost more to keep than to replace. MPS analysis brings those issues to light.
Cost Per Page
Cost per page is a cornerstone metric in Managed Print Services, revealing the true cost of printing across the organization.
Device Use Case Alignment
Right-sizing ensures each device supports the workflows it was intended for – reducing unnecessary color printing and overpowered machines.
End-of-Life and Risk Indicators
Managed Print Services proactively identify devices nearing end of support, reducing downtime, security risks, and surprise expenses.
At Standley, fleet rationalization isn’t a one-time event, it’s a structured, proven process that we’ve designed to deliver long-term results. Our Managed Print Services methodology is built around continuous improvement and customer care.
1. Discovery
We begin by understanding your business goals, workflows, locations, and pain points. This ensures the print strategy supports how your teams actually work.
2. On-Site Data Collection & Analysis
Unlike automated-only assessments, Standley’s Managed Print approach includes sending a dedicated team on-site to fully understand your print environment.
Our team physically maps each location to create a detailed, working floor plan of your exact print environment – documenting device placement, proximity to users, and workflow considerations. This hands-on discovery ensures recommendations are based on how your teams actually work, not assumptions.
While on-site, we also securely collect real printer data across your entire fleet. This allows us to see:
Once data collection is complete, our experts analyze the information to identify:
This combination of physical environment mapping and validated print data is what allows our Managed Print Services assessments to deliver accurate, actionable, and trusted recommendations.
3. Fleet Design & Rationalization
Based on validated data, we design a right-sized print fleet – matching device types, volumes, and capabilities to real-world use cases.
4. Data Validation & Stakeholder Review
Before moving forward, findings and recommendations are reviewed and validated with key stakeholders. This step builds trust, ensures accuracy, and drives buy-in.
5. Implementation & Rollout
Once approved, the optimized print environment is rolled out with minimal disruption. Devices are standardized, workflows are supported, and users are trained and set up for success.
6. Ongoing Data Review Through Business Technology Reviews (BTRs)
Managed Print Services don’t stop at deployment. Through our quarterly or annual Business Technology Reviews, we continuously review print data, performance, and costs – making adjustments as your business evolves.
7. Ongoing Customer Care
Dedicated support, proactive service, automated supplies, and continuous optimization ensure your print environment stays efficient long after the initial rollout.
Through Managed Print Services assessments, we consistently uncover patterns such as:
These environments aren’t broken – they're simply unmanaged. Fleet rationalization brings structure and strategy back into the print environment.
Consolidation and standardizing your fleet through Managed Print Services delivers:
The goal is not just fewer devices, but a smarter, better-managed print environment.
Standley’s managed print services follow a continuous improvement model:
Our proven process ensures your print environment stays aligned with your business – today, tomorrow, and as your needs change.
If you’re heading into Q1 with tighter budgets and higher expectations, now is the right time to take a closer look at your print environment.
Standley’s free Managed Print Services assessment gives you a clear, data-driven view of your fleet backed by on-site discovery, validated usage data, and a proven rationalization process. You’ll walk away with actionable insights, identified cost-saving opportunities, and a roadmap designed around how your business actually works.
No obligation. No guesswork. Just real data and expert guidance.
Schedule your free assessment today and start the year with a smarter, more efficient print strategy.